Data protection

All personal data are processed by the European Institute of Innovation and Technology (EIT) in accordance with the provisions of Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.

In line with Article 5(a) of Regulation (EU) 2018/1725, personal data processing operations at the EIT are necessary for the performance of its tasks carried out in the public interest on the basis of the EIT Regulation and for the legitimate exercise of official authority vested in the EIT.

As a general rule, personal information collected is processed only by members of the EIT staff responsible for the processing operations and will be held no longer than necessary.

Based on Regulation (EU) 2018/1725, data subjects have the right of access, rectification, blocking of data, and erasure. Data subjects may at any time consult the EIT’s responsible unit processing personal data, the Data Protection Officer of the EIT or have recourse to the European Data Protection Supervisor. Written requests must be addressed to the contacts indicated below.

To read more about data protection at EIT and the tasks of the EIT’s Data Protection Officer, please consult the implementing rules of the EIT.

Contacts

Data Protection Officer of the EIT

E-mail


European Data Protection Supervisor

Wojciech Wiewiórowski, Supervisor

Postal address:

Rue Wiertz, 60

B-1047 Brussels, Belgium

Tel: (+32) 2 283 1900

Fax: (+32) 2 283 1950

E-mail

Website


Public register of records and privacy statements

Grant management

The core task of the EIT is to manage grants, i.e. to launch calls for proposals, evaluate the applications and designate the EIT KICs as framework partnerships and award grants to them in order to support their innovation, education and business creation activities.

Record                                Privacy statement


Ex-ante and ex-post controls and audits of grant beneficiaries and recipients of the EIT

The EIT and audit firms contracted by the EIT process personal data to verify compliance of EIT grant beneficiaries and recipients with the provisions of the respective grant agreements and other legislation applicable to them, in order to establish eligible expenditure when calculating the final grant amount and recovering any ineligible expenditures after the final payment

Record                                Privacy statement


Selection and management of experts

To implement its core tasks, the EIT selects and contracts independent external experts to ensure support for the evaluation of proposals and for monitoring tasks.

Record                                Privacy statement


EIT Alumni

EIT organises many types of events and activities related to the operation of the EIT Alumni Community, which is an interdisciplinary and multicultural network of graduates and alumni of the EIT KICs’ education and business creation programmes.

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EIT Awards

Each year, the EIT organises different awards (i.e. the EIT Change Award, EIT Venture Award, EIT Innovators Award, EIT Woman Leadership & Entrepreneurship Award and the EIT Public (Citizen) Award) to recognise and reward the successful start-ups, innovative projects and young entrepreneurial talent in Europe.

Record                                Privacy statement


EIT Awards 2020

In 2020, the EIT Awards is held online. The EIT processes personal data during the organisation and management of the EIT Awards 2020 event.

Record                                Privacy statement


INNOVEIT 2019

The 2019 annual innovation event of the EIT, INNOVEIT, brought together entrepreneurs, the representatives of higher education and businesses, EU, national and regional policy makers, as well as EIT graduates and other key innovation actors.

Record                                Privacy statement


EIT Alumni Connect 2020

The EIT processes personal data during the organisation and management of the EIT Alumni Connect 2020 event.

Record                                Privacy statement


EIT Stakeholder Forum 2020

The EIT processes personal data during the organisation and management of the EIT Stakeholder Forum 2020 event.

Record                                Privacy statement


EIT Stakeholder database

The purpose of the Stakeholder Database is to enable the EIT to contact persons with whom it has professional relations in the context of its activities, in particular regarding the organisation of the annual Stakeholder Forum and the EIT activities and events.

Record                                Privacy statement


Selection of EIT Governing Board Members

The EIT processes personal data when managing the selection procedure of new members of the EIT Governing Board.

Record                                Privacy statement


Conflict of interests of members of the EIT Governing Board

The EIT processes personal data when managing the conflict of interests declarations of members of the EIT Governing Board and the European Commission Observer.

Record                                Privacy statement


Public procurement procedures

The EIT launches procurement procedures to purchase services and supplies in accordance with the EIT’s operational tasks and to meet the administrative needs of the EIT.

Record                                Privacy statement


Selection and recruitment of EIT staff members

The purpose of processing of personal data submitted by candidates for vacancies at the EIT is to manage job applications in view of a possible selection and recruitment by the EIT.

Record                                Privacy statement


Selection and recruitment of trainees

The purpose of processing personal data is to select and recruit trainees in accordance with the objectives of the EIT Traineeship Scheme.

Record                                Privacy statement


Interim staff services

The EIT processes personal data when procuring interim staff services through an external service provider.

Record                                Privacy statement


Contract renewal

The EIT processes personal data when deciding on the renewal of staff members' (temporary and contract agents) contracts according to its contract renewal policy.

Record                                Privacy statement


Management of personal files

The EIT processes personal data when managing personal files of the staff of the EIT.

Record                                Privacy statement


Management of leaves of EIT staff

The EIT processes personal data of EIT staff relating to work patterns, leave rights and absences (part-time work, annual leave, parental and family leave, and other special leaves).

Record                                Privacy statement


Anti-harassment procedure: selection of confidential counsellors

In the selection procedure of confidential counsellors, the personal data of applicants is processed in order to identify and select the candidates best qualified to assume the role of confidential counsellor.

Record                                Privacy statement


Anti-harassment procedure: informal procedure

In the informal procedure, personal data is processed so as to manage the alleged harassment case.

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EIT Staff Committee elections and functioning

The EIT processes personal data during the election and functioning of the Staff Committee.

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Use of SYSPER 2

To support the management of main HR processes, the EIT uses SYSPER 2, an IT tool owned by the European Commission.

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Administration and management of missions of EIT staff (use of MIPS)

The EIT processes personal data during the administration and management of mission requests and claims of EIT staff.

Record                                Privacy statement


Internal audit

The Internal Audit Capability (IAC) of the EIT processes personal data in order to allow the identification, recording, analysis and evaluation of the information required to perform internal audits and consultancies, in accordance with the IAC annual programme.

Record                                Privacy statement


ARES (Advanced Records System) document management system

The EIT uses ARES as main document management tool.

Record                                Privacy statement


EIT Newsletter

The EIT processes personal data while managing newsletter subscriptions.

Record                                Privacy statement