All personal data are processed by the European Institute of Innovation and Technology (EIT) in accordance with the provisions of Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.
In line with Article 5(a) of Regulation (EU) 2018/1725, personal data processing operations at the EIT are necessary for the performance of its tasks carried out in the public interest on the basis of the EIT Regulation and for the legitimate exercise of official authority vested in the EIT.
As a general rule, personal information collected is processed only by members of the EIT staff responsible for the processing operations and will be held no longer than necessary.
Based on Regulation (EU) 2018/1725, data subjects have the right of access, rectification, blocking of data, and erasure. Data subjects may at any time consult the EIT’s responsible unit processing personal data, the Data Protection Officer of the EIT or have recourse to the European Data Protection Supervisor. Written requests must be addressed to the contacts indicated below.
To read more about data protection at EIT and the tasks of the EIT’s Data Protection Officer, please consult the implementing rules of the EIT.
Contacts
Data Protection Officer of the EIT
European Data Protection Supervisor
Wojciech Wiewiórowski, Supervisor
Postal address:
Rue Wiertz, 60
B-1047 Brussels, Belgium
Tel: (+32) 2 283 1900
Fax: (+32) 2 283 1950
Public register of records and privacy statements
INNOVEIT 2022
INNOVEIT Brussels: EIT Summit 2022 is part of INNOVEIT WEEKS 2022, a series of thematic events taking place between September and October 2022. The event organised by the EIT will bring together entrepreneurs, the representatives of higher education and businesses, EU, national and regional policy makers, as well as EIT graduates and other key innovation actors.
EIT Call for Proposals 2021 for a new EIT Knowledge and Innovation Community (KIC) in the Cultural and Creative Sectors and Industries (CCSI)
The purpose of the processing of personal data is to manage the 2021 Call for Proposals procedure, in particular to publish the Call, to evaluate the proposals and to designate the winning consortium.
Grant management
The purpose of the processing of personal data is to manage the grants awarded by the EIT to the designated Knowledge and Innovation Communities (‘KICs’)
Ex-ante and ex-post controls and audits of grant beneficiaries and recipients of the EIT
The EIT and audit firms contracted by the EIT process personal data to verify compliance of EIT grant beneficiaries and recipients with the provisions of the respective grant agreements and other legislation applicable to them, in order to establish eligible expenditure when calculating the final grant amount and recovering any ineligible expenditures after the final payment
Selection and management of experts
To implement its core tasks, the EIT selects and contracts independent external experts to ensure support for the evaluation of proposals and for monitoring tasks.
Record Privacy statement
EIT Alumni
EIT organises many types of events and activities related to the operation of the EIT Alumni Community, which is an interdisciplinary and multicultural network of graduates and alumni of the EIT KICs’ education and business creation programmes.
EIT Culture and Creativity webinar
On 21 April 2021 the European Institute of Innovation and Technology (EIT) holds the online event 'EIT Culture & Creativity - Webinar on new innovation opportunities'
EIT Culture and Creativity - Creating new innovation opportunities for the video games sector
On 22 October 2021 the European Institute of Innovation and Technology (EIT) holds the online event 'Creating new innovation opportunities for the video games sector'
EIT Awards 2019
Each year, the EIT organises different awards (i.e. the EIT Change Award, EIT Venture Award, EIT Innovators Award, EIT Woman Leadership & Entrepreneurship Award and the EIT Public (Citizen) Award) to recognise and reward the successful start-ups, innovative projects and young entrepreneurial talent in Europe.
Record Privacy statement
EIT Awards 2020
In 2020, the EIT Awards is held online. The EIT processes personal data during the organisation and management of the EIT Awards 2020 event.
EIT Awards 2022 online application procedure and jury voting
The purpose of the personal data processing operation is to manage the online application procedure and the assessment of the nominations for the EIT Awards 2022.
INNOVEIT 2019
The 2019 annual innovation event of the EIT, INNOVEIT, brought together entrepreneurs, the representatives of higher education and businesses, EU, national and regional policy makers, as well as EIT graduates and other key innovation actors.
EIT Alumni Connect 2020
The EIT processes personal data during the organisation and management of the EIT Alumni Connect 2020 event.
EIT Stakeholder Forum 2020
The EIT processes personal data during the organisation and management of the EIT Stakeholder Forum 2020 event.
EIT Stakeholder Forum 2021
The EIT processes personal data during the organisation and management of the EIT Stakeholder Forum 2021 event.
EIT Stakeholder database
The purpose of the Stakeholder Database is to enable the EIT to contact persons with whom it has professional relations in the context of its activities, in particular regarding the organisation of the annual Stakeholder Forum and the EIT activities and events.
Member State Representatives Group (MSRG)
According to the EIT Regulation, the Member State Representatives Group shall be established. While managing it, the EIT processes personal data in line with Regulation 2018/1725
Selection of EIT Governing Board Members
The EIT processes personal data when managing the selection procedure of new members of the EIT Governing Board.
Conflict of interests of members of the EIT Governing Board
The EIT processes personal data when managing the conflict of interests declarations of members of the EIT Governing Board and the European Commission Observer.
Public procurement procedures
The EIT launches procurement procedures to purchase services and supplies in accordance with the EIT’s operational tasks and to meet the administrative needs of the EIT.
Record Privacy statement
Selection and recruitment of EIT staff members
The purpose of processing of personal data submitted by candidates for vacancies at the EIT is to manage job applications in view of a possible selection and recruitment by the EIT.
Selection and recruitment of trainees
The purpose of processing personal data is to select and recruit trainees in accordance with the objectives of the EIT Traineeship Scheme.
Interim staff services
The EIT processes personal data when procuring interim staff services through an external service provider.
Assessment of probationary period
The EIT processes personal data of the EIT staff relating to the assessment of probationary period.
Record Privacy statement
Contract renewal
The EIT processes personal data when deciding on the renewal of staff members' (temporary and contract agents) contracts according to its contract renewal policy.
Management of personal files
The EIT processes personal data when managing personal files of the staff of the EIT.
Management of health data in relation to COVID-19 pandemic
The EIT processes personal data in relation to COVID-19 pandemic for reasons specified below.
Management of leaves of EIT staff
The EIT processes personal data of EIT staff relating to work patterns, leave rights and absences (part-time work, annual leave, parental and family leave, and other special leaves).
Record Privacy statement
Anti-harassment procedure: selection of confidential counsellors
In the selection procedure of confidential counsellors, the personal data of applicants is processed in order to identify and select the candidates best qualified to assume the role of confidential counsellor.
Anti-harassment procedure: informal procedure
In the informal procedure, personal data is processed so as to manage the alleged harassment case.
Administrative enquiries and disciplinary proceedings
The EIT processes personal data relating to administrative enquiries and disciplinary proceedings.
Record Privacy statement
EIT Staff Committee elections and functioning
The EIT processes personal data during the election and functioning of the Staff Committee.
Use of SYSPER 2
To support the management of main HR processes, the EIT uses SYSPER 2, an IT tool owned by the European Commission.
Record Privacy statement
Administration and management of missions of EIT staff (use of MIPS)
The EIT processes personal data during the administration and management of mission requests and claims of EIT staff.
Internal audit
The Internal Audit Capability (IAC) of the EIT processes personal data in order to allow the identification, recording, analysis and evaluation of the information required to perform internal audits and consultancies, in accordance with the IAC annual programme.
ARES (Advanced Records System) document management system
The EIT uses ARES as main document management tool.
Record Privacy statement
Using collaboration platforms with special attention to Microsoft 365
The EIT ensures the effective way of working by using collaboration platforms.
EIT Newsletter
The EIT processes personal data while managing newsletter subscriptions.
European Commission Badges
The EIT ensures that staff members with duties related to the European Commission are allowed access to the Commission's premises
Diplomatic car plates
The EIT ensures the issuance of diplomatic car plates for certain EIT staff members.
Reimbursement of the cost of public transport and ensuring parking lots for EIT staff
The EIT reimburses the cost of public transport for EIT staff members or it ensures parking lots for those staff members who require it.
Management of MFA ID cards for the EIT staff
The EIT ensures the registration of new EIT staff members and their family members forming part of their household at the Ministry of Foreign Affairs of Hungary, who will issue (and renew/replace) special ID cards for them.